Kobe International Community Center

Concerning Notifications Related to Residence Cards and Special Permanent Resident Cards

Medium to Long-Term Residents should notify the Immigration Bureau (Osaka Immigration Bureau Kobe Branch: TEL 078-391-6377). Special Permanent Residents should notify the Ward of Branch Office Citizen Services Division where they live.
In the event that the individual in question is sick (diagnosis or power of attorney required) and unable to go his/herself, or is under the age of 16, a family member living together with the individual may perform procedures on his/her behalf.


■Notifications Not Related to Address

In the event that any information changes related to the name, date of birth, sex, or nationality/locale of an individual who has completed Resident Registration within the City of Kobe, a notification is required within 14 days of the change. Medium to Long-Term Residents should notify the Immigration Bureau (Osaka Immigration Bureau Kobe Branch: TEL 078-391-6377) of the changes. Special Permanent Residents should notify the Ward of Branch Office Citizen Services Division where they live.

〈Necessary Items〉
①Your current Residence Card or Special Permanent Resident Card
②Passport (or Status of Residence Certificate)
③Facial photograph (Not necessary for those under 16) Height:4cm, Width:3cm; no hats or backgrounds, and taken within the past 3 months. Document(s) which prove the change to be evidenced on the Card.
※For details, please contact the location directly.

■Card Exchange Issue

    Please apply to be issued a new card if your Residence Card, etc. becomes dirty or is damaged/ripped.

    〈Necessary Items〉

    ①The damaged Residence Card or Special Permanent Resident Card
    ②Passport
    ③Facial photo (Not necessary for those under 16) Facial photograph (Not necessary for those under 16) Height:4cm, Width:3cm; no hats or backgrounds, and taken within the past 3 months.

    ■Reissuance of Card

    If your Residence Card, etc., is lost or stolen, please apply for another card within 14 days of noticing the incident. If overseas, please apply within 14 days of re-entry to Japan.

    〈Necessary Items〉
    ①In the event of loss or theft, a Certificate of Loss Notification or Certificate of Theft Notification. If lost due to fire, etc., a Disaster Certificate issued by the Fire Department.
    ②Passport
    ③Facial photo (Not necessary for those under 16) Facial photograph (Not necessary for those under 16) Height:4cm, Width:3cm; no hats or backgrounds, and taken within the past 3 months.

    ■Card Transition Period

    Current Alien Registration Cards will be treated during the period listed below in Chart 1 as equivalent to a Residence Card or Permanent Resident Card.
    If an individual has a change in their status of residence during the period listed in Chart 1 below, he/she will switch to a Residence Card when the information is updated. However, others must apply for a Residence Card themselves before the period ends.

     

    〈Necessary Items〉
    ①An Alien Registration Card that is treated as a valid Residence Card, etc.
    ②Passport or Status of Residence Certificate
    ③Facial photo (Not necessary for those under 16) Facial photograph (Not necessary for those under 16) Height:4cm, Width:3cm; no hats or backgrounds, and taken within the past 3 months.

    Chart 1〈Transition Period〉

    • Period to be Equivalent to Special Permanent Resident Card
      Under 16 Years Old   Until 16th birthday
      Over 16 Years Old Those whose next confirm- ation (change) period comes before July 8th, 2015
      Until July 8th, 2015
      Those not listed above Until your birthday that is the beginning of the application period for the next confirmation (change)
      Period to be Equivalent to Residence Card
      Permanent Residents Under 16 Until July 8th, 2015 or 16th birthday – whichever comes first
      Over 16 Until July 8th, 2015
      Designated Activities

      ※Limited to those residing in Japan for Designed Research Activities, etc., and their spouses
      Under 16 Until final day of period of stay, July 8th, 2015, or 16th birthday – whichever comes first.
      Over 16 Until final day of period of stay or July 8th, 2015 – whichever comes first.
      Those holding any other Status of Residence

      ※Those who are short-term visitors or who do not have a status of residence, and subsequently were not issued a Residence Card are excluded.
      Under 16 Until final day of period of stay or 16th birthday, whichever comes first.
      Over 16 Until final day of period of stay


The translation is based on the data available as of December, 2012. Please note that new systems, system changes etc. may have been introduced after this date. Responsibility for the linked websites lies with their creators. Kobe City accepts no responsibility for their content etc.