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AUICK SECOND 2009 WORKSHOP OUTLINE

1. WORKSHOP TITLE

  “Population and Sustainable Development: Why Population Counts”

2. AIMS

Since its establishment in April 1989, AUICK has facilitated the exchange of information on population and development related issues and challenges, to help increase the capacities of senior officials of medium-sized cities in Asia to plan for and address them appropriately.

In 1994 AUICK began a series of annual workshops to train Asian urban administrators in integrated population and urban planning. The workshops, held in Kobe, were designed to transfer technology and knowledge both from Kobe’s experience (North to South), and between the administrators of the participating cities (South to South).

Upon a proposal by the AUICK International Advisory Committee that one city in each of nine countries be identified for sustained work over a number of years in order to help build a critical mass of expertise, the creation of the AUICK Associate Cities (AACs) strategy began in 2004. This was endorsed at a conference of the Mayors of the nine cities (2004 AUICK Associate Cities Conference).

At the conference, the Mayors signed an agreement to participate in AUICK programs and work toward the achievement of the Millennium Development Goals (MDGs) and ICPD goals through AUICK workshops and projects. Ten semi-annual workshops have since provided training with specific focus on the issues in the MDGs, including HIV/AIDS; poverty; education, particularly for girls and women; the conditions of slum dwellers; reproductive health among adolescents; water and sanitation; environment; and ageing. Under the Action Plan system, workshop participants develop concrete plans for appropriate administrative measures to implement upon returning to their respective cities.

The 2009 Second AUICK Workshop is organized to review the over-all interdependent relationship between population and sustainable development. It will provide a forum for participants to identify major or emerging population developmental challenges affecting each AUICK Associate City (AAC) (in particular population aging), and to formulate action goals and plans to solve those problems. Presentations will be given by participants, as well as AUICK, Kobe City and UNFPA officials and academic experts. Site visits related to the theme will also be conducted, with special emphasis on community based welfare and the active aged population. At the end of the Workshop, the participants are expected to develop and present a plan of action for appropriate administrative measures to implement in their cities, in the light of knowledge and experience gained from the workshop. As the program is designed to stimulate the exchange of information and experience among the participants themselves, they are expected to participate actively in discussions and presentations throughout the workshop period.

The workshop also marks the 5th anniversary of the 2004 AUICK Associate Cities Conference, the 20th anniversary of AUICK, and the 15th anniversary of the 1994 International Conference of Population and Development (ICPD), whose Programme of Action has provided the main framework for the development of the AUICK Program. It is expected to strengthen collaboration between AUICK and AACs for strategic measures beyond 2009, and promote links among AACs, UNFPA Country Offices and academic institutions, toward the formulation of policies and actions to improve the quality of life of citizens.


3. ORGANIZERS 

 Asian Urban Information Center of Kobe (AUICK)
 Kobe International Center for Cooperation and Communication (KIC)

        Kobe International House 20F, 8-1-6, Goko-dori, Chuo-ku, Kobe 651-0087 JAPAN
         Tel: +81-78-291-8031
         Fax: +81-78-291-0691
         E-mail: jigyo@kicc.jp
         URL: http://www.auick.org

Kobe City Government (International Affairs, Culture and Tourism Bureau)

         6-5-1, Kano-cho, Chuo-ku, Kobe 650-8570 JAPAN
         Tel: +81-78-322-5010
         Fax: +81-78-322-2382


4. INVITED CITIES

AUICK Associate Cities (Deputy Mayor or equivalent senior city official with second authority):
Chittagong (Bangladesh), Weihai (China), Chennai (India), Surabaya (Indonesia), Kuantan (Malaysia), Faisalabad (Pakistan), Olongapo (Philippines), Khon Kaen (Thailand), Danang (Vietnam)


5. LANGUAGE

English (Interpretation will be provided for lectures given in Japanese.)


6. PERIOD

Tuesday 29 September – Sunday 4 October 2009 (6 days)


7. SCHEDULE/PROGRAM

See APPENDIX A


8. APPLICATION PROCEDURES

8.1. Qualification of Applicant

  1. The applicant should be a Deputy Mayor or equivalent senior city official with second highest authority in charge of planning and/or policy making on public welfare, in particular for the aged population and/or on sustainable development in urban settings.
  2. The applicant should be officially nominated by the mayor or the senior-most administrator (hereafter “nominator”) of the city to which the applicant belongs.
  3. The applicant is required to have university level education and work experience as a city official for at least 7 years.
  4. The applicant is required to be willing and able to remain in the position of city official in the relevant field in the city for at least 5 years.
  5. The applicant should have a sufficient command of both spoken and written English, as the workshop is conducted in English. The workshop is to a great extent based on discussions rather than lectures. The applicant is also expected to make at least two oral presentations.
  6. The applicant should be physically and mentally fit to participate in all aspects of the workshop. Regrettably, pregnant women will not be accepted, as the workshop program contains some site visits that demand physical exertion inappropriate for pregnant women.

8.2. Participant Nomination

The Nominator is requested to nominate a qualified city official and submit the following necessary documents to AUICK by 10 August 2009. It is suggested that the nomination be done in consultation with the relevant UNFPA country representative:

a. Letter of Nomination
 (Form A)
For the nominated city official  To be completed and signed by the nominator.
b. Application Form
 (Form B)
For the nominated city official  To be completed by the nominee and signed by the nominator.
c. Photograph For the nominees
To be attached to Form B. (Photograph should be trimmed to 4cm in height and 3cm in width, full face, front view, and head-shot only.)
d. Photocopy of passport For the nominees One copy of all pages of nominee's passport that describe the nominee's status.

8.3. Notification of Acceptance

After careful consideration by AUICK with the consultation of the relevant UNFPA Country Office and AUICK International Advisory Committee member, the final decision on the participant selection will be notified to the nominator.

8.4. Procedures for Entry to Japan

In parallel with the notification of acceptance to the nominator, AUICK will send the necessary documents for visa application directly to the nominee. The nominee is requested to immediately apply for an entry visa at the nearest Japanese Consular Office.


9. INVITATIONAL CONDITIONS FOR PARTICIPANT

AUICK will provide the participant with the following. The other expenses must be borne by the participant:

  1. Expenses for obtaining a medical certificate and a visa.

    Note: The expenses will be reimbursed in Japanese currency during the workshop on condition that the participant requests the reimbursement with the original receipts issued directly from the relevant venders. The transportation and postage expenses for obtaining visas or medical certificates will not be reimbursed. The expense for obtaining a passport will not be reimbursed.

  2. Full fare economy-class round trip airline ticket between the nearest airport to each participant’s residence and Kansai International Airport (KIX) in Japan. The airline, dates and times of the flights will be decided and arranged by AUICK.

    Note: The ticket will be delivered to the participant through the relevant local travel agent. Airport taxes and the other fees will be paid through travel agents. If the participant is required to pay any other tax or fees at departure, the expenses will be reimbursed in Japanese currency during the workshop on condition that the participant requests the reimbursement with the original receipts issued directly from the relevant venders.

  3. Travel expenses between KIX and the accommodation in Japan.
  4. Accommodation in Japan.
  5. Living allowance for meals and incidental expenses during the workshop in Japan in accordance with Kobe City regulations.
  6. Short-term insurance to cover injuries or illness from the time of entry to Japan until departure. 

    Note: Preexisting illnesses and dental treatment are not covered by the insurance.

  7. Internal transportation for the workshop programs.

10. RESPONSIBILITIES OF PARTICIPANT

The participant is required to:

  1. Abide by Japanese law and regulations during their stay.
  2. Follow the regulations and schedule of the workshop prepared by AUICK and the Kobe City Government.
  3. Attend the workshop unaccompanied.
  4. Depart Japan upon the termination of the workshop.

    Note: The visa issued will not allow the participant to stay in Japan beyond the workshop period.

  5. Gather the required data on their cities and submit the report before the specified date.

    Note: Submitted data and report will be integrated into AUICK's web-based database and be open to public.


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CONTENTS

AUICK SECOND 2009 WORKSHOP

1. WORKSHOP TITLE

2. AIMS

3. ORGANIZERS

4. INVITED CITIES

5. LANGUAGE

6. PERIOD

7. SCHEDULE/PROGRAM

8. APPLICATION PROCEDURES

9. INVITATIONAL CONDITIONS FOR PARTICIPANT

10. RESPONSIBILITIES OF PARTICIPANT

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